How to Add Font to PowerPoint? 12 Easy Steps

How to add font to powerpoint

Fonts can instantly change the vibe of your presentations. From serious professional presentations to fun and educational ones for kids, using the appropriate font is crucial. But what if your desired font isn’t available in PowerPoint? In that case, you need to add the font to PowerPoint.

So, how to add a font to PowerPoint? You need to download the font first. Install the font on your system. Then, restart the application or the computer, and you will find the new font on the font list. 

The process is fairly simple. Still, I will give you a visualized demo of the process to make it easier. Let’s get started.

Why Do You Need to Add Font to PowerPoint?

Every system comes with a collection of default fonts. When you make slides in PowerPoint, you can choose from those fonts. But sometimes, your presentations need a bit more character to stand out. 

Using unique fonts can help you in elevating the attraction of your presentations. 

For example, you can use a Serif font for professional presentations. But Sans Serif fonts are more suitable for brand presentations. And cursive fonts are used when the presentation topics are not so formal.

How to Add Font to PowerPoint? Step-By-Step Process

From downloading the font to using the font in PowerPoint, here are the detailed steps. Make sure you follow along.

Step 1: Downloading Fonts

You can download fonts from various sources. I am using Google Fonts here. But other websites like Font Magic or Da Fonts are also available. Choose whatever you feel like. 

Step 2: Go to Google Fonts

Go to/type in your browser and hit Enter. You will get this page with a wide collection of custom fonts.

Step 3: Choose the Font

Browse the font list and click on the font you like. For example, I have selected Barlow here. Alternatively, you can use the search box to find a font if you already know its name. On the new window, you will have the preview text and other options.

Step 4: Download Font Files

At the top right corner of the window, you will see the Download family button. Click this button to download the font family. The family consists of different fonts under this typeface.

Step 5: Go to Downloads Folder

The font family will be downloaded in a .zip file. You need to extract the fonts from the .zip file. To do this, go to the Downloads folder on your computer. You will see the file there.

Step 6: Extract Font Files

Select the target file and right-click on it. From the menu, click on Extract All to extract the content of the .zip file.

Step 7: Choose the Target Folder

A dialog box will appear. Choose the destination folder for the extracted files. Then, tick the checkbox called Show extracted files when complete. Click the Extract button to start the extraction process.

Step 8: Check the Font Files

After extraction, you will see the collection of fonts. These files have the .ttf extension, which stands for TrueType Font File

Step 9: Install Fonts

Double-click on any font file you want. You can see the preview text in a new window. At the top left corner of the window, click Install to install the font on your system.

Step 10: Install Fonts for All Users

Installing font files one by one can be hectic and time-consuming. You can install all fonts at the same time. For this, select all font files by pressing Ctrl + A. Right-click on the selection and click Install to install all fonts. If you want all users on the system to be able to use these fonts, click Install for all users.

Step 11: Open PowerPoint

Font installation is now complete. Let’s head to the PowerPoint application to see how to use these fonts. Open your desired slide and select the text you want to apply the font to.

Step 12: Apply the Desired Font Style

Click the font drop-down menu. Then, select the desired font style from the list. For example, I chose Barlow Medium for the selected text. As you can see, other font styles like the ExtraBold or Thin are also available. Use them accordingly.

The selected font is now applied to the text. Sometimes, you may not find the installed fonts on the font list. In that case, you need to restart the application or the computer. It will refresh the font directory, and the installed fonts will appear on the list.

Here is a video that may help you:

How to Embed Fonts in PowerPoint?

You may use various fancy fonts that aren’t common to most users. If you use a font that is not common and send the presentation to other users, they won’t probably see all the characters correctly. Other users will need to download and install the same font on their system to see the presentation properly.

To prevent this from happening, you can do two things. The first one is to send the specific font files along with the presentation. Other users still need to download and install the fonts.

You can also embed the fonts in your presentation, and other users don’t need to install the font to see or work on it. Here are the steps.

Step 1: Go to File

Click File at the top left corner of the window.

Step 2: Go to Options

Select Options at the bottom left corner of the menu.

Step 3: Embed Fonts

Click the Save tab on the left. Then, scroll down on the right to find the Embed fonts in the file checkbox. Tick the box to embed fonts. Also, check the second radio button called Embed all characters so that other users can edit the presentation. Finally, click OK.

The fonts will now be embedded in the slide, and all users can see the presentation without any problems.


Font plays a vital role in designing your presentations. But as the system defaults fonts are common, you might want to add unique fonts to your slides. I showed you how to add a font to PowerPoint in simple steps. You need to go to a website of your choice to download the desired fonts.

Then, you can install the fonts on the system and use those fonts in your presentations. Embedding the fonts is also important so that the integrity of your presentation is intact for other users.

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