We are getting more dependent on cloud storage every day. Be it storing our work safely or collaborating with others, Google Drive is probably the most popular platform right now. You may need to upload your presentations made in Microsoft PowerPoint to Google Drive.
So, how to upload a PowerPoint to Google Drive? Open the target folder and click the New button. Then, select File Upload and browse for your PowerPoint file. Select the desired file and click Open. Your PowerPoint will be uploaded to Google Drive.
Let me show you the detailed steps of the uploading process and how you can collaborate with others.
Why Do You Need to Upload a PowerPoint to Google Drive?
Uploading a PowerPoint to Google Drive has several benefits. Here are a few of them.
- After uploading the PowerPoint file, you can access it from anywhere. For example, you can make a presentation at home and open it on the office PC after uploading it to Google Drive.
- You can share your presentations with others through Google Drive. So others can collaborate on the presentation in real-time. You can even edit the presentation on other devices.
- The risk of losing your important presentations gets reduced. Even if your physical storage devices get corrupted or damaged, your presentation will be secure on the cloud storage.
How to Upload a PowerPoint to Google Drive?
Here are the detailed steps that will take you through the uploading process. Follow these steps carefully.
Step 1: Go to Google Drive
Type drive.google.com in your browser and hit Enter. It will take you to your Google Drive homepage. You can directly upload the PowerPoint to the homepage or choose a folder to upload the file. In this case, I have chosen the Test Folder to upload my presentation.
Step 2: Click New Button
At the top left corner of the screen and under the Drive logo, you will see the New button with a ‘+’ icon. Click this button.
Step 3: Select Upload Type
You have the option to upload a file or folder to the target folder. If you want to upload only one PowerPoint file, choose the File upload option. But if you have multiple .pptx files in one folder and you want to upload them all, choose Folder Upload. I am choosing File Upload because I want to upload just one file.
Step 4: Select the Desired PowerPoint File
Now, browse your storage and choose the PowerPoint File you want to upload. I have selected the Test Slide.pptx file. Then, click the Open button to start uploading the file.
It will take a few seconds to upload the file. Once the file upload is complete, you will see the file inside the target folder. That’s it. You have successfully uploaded a PowerPoint to Google Drive.
How to Open a PowerPoint on Google Drive?
Once you have uploaded the PowerPoint to Google Drive, you can open and edit it from there. Check the steps below.
Step 1: Open with Google Slides
Go to the folder where you uploaded the file. Click the menu icon beside the file name. It looks like three vertical dots. Hover your mouse over the Open with option. From the sub-menu, select Google Slides to open the file.
Alternatively, you can double-click on the file to open it. The file will now open in Google Slides. You can make any edits here, and all changes will be saved to the Drive.
How to Share a PowerPoint on Google Drive?
As you have uploaded the PowerPoint file to your personal drive, only you can access the file. If you want others to view or edit the file, you need to follow the steps below.
Step 1: Change the Access Settings
To do this, you need to go to your Drive and open the target folder. As you can see, I have opened the Test Folder, and the Test Slide is present inside the folder. Click on the file to select it. Then, click the Manage Access button in the right column.
Step 2: Permit Access
A new dialog box will show up. You will see your name as the owner of this file. Under General Access, you will see Restricted, which means no one else can access the file.
Click the drop-down arrow and choose Anyone with the link from the list. This will make the file accessible to anyone who has the shared link.
Step 3: Select the Role
Once you have changed the access option, you will see the role drop-down menu at the right. It has three options: Viewer, Commenter, and Editor. If you choose the Viewer role, other users will only be able to see the file.
The Commenter role allows them to comment on the file. The Editor role gives other users full access to the file with editing permission. If you want someone to collaborate with you, choose the Editor role.
Step 4: Copy the Sharing Link
After giving access and choosing the role, click the Copy link button at the bottom left corner. Finally, click Done to complete the process. Now, you can share the link with users who you want to access the file. They can open and edit the file by clicking the link you shared.
Alternative Sharing Method for the Uploaded PowerPoint
Instead of mass sharing, you can allow specific users to access the PowerPoint you uploaded to Google Drive. Here is how you do it.
Step 1: Add User Email
Like the previous method, you need to select the file and click on Manage access to open the Share dialog box. At the top, you will see a text box. Write the email address of the user you want to share the file with.
Step 2: Send a Sharing Notification
Beside the user email, you will see the role drop-down menu. Choose the role if you want. Tick the Notify People checkbox so that they get an email notification. You can also add a custom message to the email notification by writing something in the Message box. Finally, click the Send button to share the file.
Conclusion
Sharing your PowerPoint files with others is essential, especially in the current corporate environment around the globe. If you know how to upload a PowerPoint to Google Drive, you can instantly upload your Microsoft PowerPoint presentations. Then, you can collaborate with others on that file.
I showed the simplest steps of uploading your .pptx files to Google Drive and sharing those files with other users. This guide should help you a lot in real-time collaboration.